Volunteer Subcommittees
Food Subcommittee
The food subcommittee makes the decisions in those all-important food-related debates. This includes, but is definitely not limited to, “what” to feed the guests.
Activities Subcommittee
The Activities subcommittee decides what everyone else is supposed to do at the reunion. This includes activities, games, a program (where the kids stand up and make a valiant attempt to sing), or a church service. They are in charge of planning the activities, making sure all the equipment is there and in a functioning and unbroken state, and printing up the certificates and awards for the various winners of various awards. They are also in charge of finding volunteers (or forcing volunteers) to help run the games and activities. This subcommittee is one of the most time-consuming jobs of a family reunion, so we really need plenty of energized and creative family members to do the job.
Communications Subcommittee
This subcommittee is responsible for managing the address list and mailing all the various invitations and follow-up reminders. And most importantly, in some cases, place phone calls to the family members that don’t open their mail and/or need a little coaching to come out and fellowship with the family….
Fundraising Subcommittee
The Fundraising subcommittee is in charge of planning and carrying out the varying fundraising activities for the reunion. These can include auctions, car washes, selling dinners, raffles, cakewalks, or other more bizarre ideas you could come up with. They are also in charge of obtaining any items needed for any of the fundraising activities, or for contacting family members if items liked baked goods or homemade crafts are needed. They will work very closely with the financial committee to help meet the reunion financial goals.
Family Historian Subcommittee
The Family Historian subcommittee is responsible for collecting family memorabilia for display at the reunion. This committee can create a large wall chart with family members’ names to hang on the wall for guests to see how they are related to each other. If changes or additions need to be made to the wall chart, the family history subcommittee will be in charge of updating the chart for the next reunion ("Someday… someday, we’re going to get this thing right"). If any research side trips are planned, it is this committee which takes care of the details.
Photography Subcommittee
The Photography (Photo’s, Video’s, etc.) subcommittee is responsible for making sure the reunion is fully documented photographically. They should make sure there is a photographer attending, whether it is semi-talented with a camera – another words, not a lot of sky and feet shots!!! Once the photos are developed or a CD is provided. It is also helpful if the committee would take the time to note which family members are in each picture.
After the reunion, the photography subcommittee should make copies of the photos or video available to family members, and decide on a price that will cover the cost (or, perhaps making a little profit for the next year’s reunion).
Welcoming Subcommittee
The welcoming subcommittee is responsible for welcoming the guests to the reunion. They are the ones who print all those nametags nobody will wear, and who meet the guests at the front door. They should perform any of the planned welcoming traditions (such as a themed reception (???mmmm!!!).
Setup and Cleanup Subcommittee
The Setup and Cleanup subcommittee is in charge of setting up chairs, tables, decorations, banners and other items for the reunion. We know you do not like arriving early or leaving after the event – but the more volunteers we have, the least amount of time it will take.